SEWER BETTERMENT FEE WORKSHOP May 2nd 2016

listening-1krbdt2SEWER BETTERMENT ASSESSMENT PUBLIC FORUM

 

 

 

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SEWER BETTERMENT ASSESSMENT PUBLIC FORUM

INFORMATION HANDOUT

TOWN OF KITTERY

COUNCILWORKSHOP – 6:00PM, MAY 2ND, 2016

STAR THEATER, KITTERY COMMUNITY CENTER

AGENDA

1. OPEN – INTRODUCTIONS – OVERVIEW

2. PUBLIC COMMENT

3. COUNCIL DISCUSSION

GROUND RULES (please) BREVITY-NON-REPETITION-CIVILITY

THE FOCUS IS ON THE ISSUES

“NOT HOW WE GOT HERE…..BUT WHAT CAN AND SHOULD BE DONE ABOUT IT”

NOTE THAT NO COUNCIL DECISIONS MAY BE MADE AT A WORKSHOP

AN EXPECTED RESULT MAY BE FOR COUNCIL TO REQUEST THE TOWN MANAGER TO BRING FORTH AN ASSESSMENT PLAN RECOMMENDATION, INCORPORATING ANY CONSENSUS DIRECTION THE COUNCIL MAY SUGGESTPage 2 of 10

TOWN REPRESENTATIVES

TOWN MANAGER

CAROL GRANFIELD

TOWN ATTORNEY

DUNCAN McEACHERN

SEWER DEPARTMENT SUPERINTENDENT

GEORGE KATHIOS

KLEINFELDER ASSOCIATES PROJECT MANAGER

MARK THOMPSON

TOWN COUNCIL

COUNCILOR JEFFREY THOMSON

COUNCILOR FRANK DENNETT

COUNCILOR KEN LEMONT

COUNCIL VICE CHAIR CHARLES DENAULT

COUNCILOR RUSSELL WHITE

COUNCILOR JUDITH SPILLER

COUNCIL CHAIRPERSON GARY BEERSPage 3 of 10

BACKGROUND

FROM PRESENTATION TO PLANNNING BOARD, JAN 2013

MAP OF THE SYSTEM

SEWER SYSTEM INFRASTRUCTIRE

Wastewater Treatment Facility (2.4 MGD)

Pumping Stations (21 total)

Buried Sewer Pipes (23.5 miles)

2,000 Sewer Connections for

Kittery + P.N.S. + Eliot

SYSTEM REPLACEMENT VALUE – $100 Million+Page 4 of 10

CAPITAL IMPROVEMENT PLAN

PURPOSE

Reinvest in public infrastructure to ensure it will serve its users’ needs

OBJECTIVES

Identify the necessary improvements to existing infrastructure

Plan for sewer expansion to meet Town’s long term development goals

i.e. Sewer System Expansion/Extension Northwest of Rte 95

SEWER EXPANSION PLANNING HISTORY

1991 Sewering Master Plan

1999 Comprehensive Plan

2004 Route 236Wastewater Collection Expansion Study

2010 Kittery/Eliot Sewer Extension Study and Evaluation

KITTERY COMPREHENSIVE PLAN, 1999-2002

“The Town should continue to upgrade the existing sewer and pump station system and continue to reduce the amount of infiltration and inflow of stormwater into the sewer system.”

“The Town should plan for the extension of sewers into those areas where they are needed to facilitate growth that is consistent with the land use policies. Extension of sewers west of the Turnpike in the Route 236 Corridor should be a priority if needed to facilitate high quality nonresidential development within designated growth areas.”

SEWER EXPANSION BENEFITS

Economic Development (Route 236 & Business Park)

Alleviate “Overboard Discharge”

Provide Sewer to Land Unsuitable for Septic Systems

Expand tax basePage 5 of 10

SEWER SYSTEMEXPANSION CAPITAL COST (2013)Page 6 of 10

TRANSPARENCY

Project Public Meetings conducted

w/Legal Notice

Date Forum

January 10, 2013 Planning Board Meeting

January 31, 2013 Planning Board Meeting

February 25, 2013 Town Council Workshop

March 4, 2013 Town Council Meeting

March 25, 2013 Town Council Meeting

April 8, 2013 Town Council Meeting

May 16, 2013 Public Informational Meeting

June 11, 2013 Referendum Vote

June 24, 2013 Town Council Workshop

July 8, 2013 Town Council Meeting

August 22, 2013 Planning Board Meeting

August 26, 2013 Town Council Meeting

March 31, 2014 Town Council Workshop

May 28, 2014 Town Council Meeting

November 13, 2014 Planning Board Meeting

October 19, 2015 Town Council Workshop

PROCESS

Met all the requirements of Maine Law, Town Charter, and local ordinancePage 7 of 10

CURRENT SITUATION

PROJECTED DEPARTMENT REVENUE

ASSESSMENT PARCEL / AREA / FRONTAGE – REVIEWED

For Tax Map data visit Town website to see all 2015 tax maps: http://www.kitteryme.gov/Pages/KitteryME_Assessor/2015%20Tax%20Maps/

Deeds can be downloaded for free at the York County Registry of Deeds after creating a username/password & downloading JAVA: https://gov.propertyinfo.com/ME-York/

Residents can also refer to the Kittery GIS or the Vision Government Solutions public site (may not be as accurate or current as in-house database):

Vision: http://gis.vgsi.com/KitteryME/Search.aspx

GIS: https://eis.woodardcurran.com/kittery/

Area data: All of the Area data has come from the Town’s Vision Appraisal database. This square footage is on what property owners are taxed.Page 8 of 10

Frontage data: All frontage data has come from tax maps and deeds.

If frontage information was present on a tax map, it was used.

If, however, that data did not make visual sense compared to surrounding parcels OR was very different from original data, the deeds were checked for correct information. If the deeds were a dead end, tax map data was used.

DISCREPANCIES IN THE FINAL PLAN ARE GROUNDS FOR APPEAL

PROJECT & BETTERMENT ASSESSMENT DETAILS

Total Project Cost $7,586,525

Total Betterment Assessment $3,793,263 (50% of Total Project Cost)

Total Number of Parcels 158

Total Front Footage 26,188 linear ft.

Total Area 13,742,202 sq. ft.

Selected Betterment Assessment Per Parcel = unit cost + frontage cost + area cost

Unit = (50%) $1,896,631.25 / Number of Parcels = $12,004.00 /Parcel

Frontage = (25%) $948,315.63 X Parcel Total Frontage = $36.21 /l. ft.

Area = (25%) $948,315.63 X Parcel Total Area = $0.07 /sq. ft.

COUNCIL DISCUSSION CONSIDERATIONS

1. Is any of Betterment Assessment Scenario 2, 3, or 4 more “fair and equitable” than the selected Scenario 1, and should it be changed?

2. Is there some other formula basis that achieves a more “fair and equitable” result?

3. Should Council consider: a. a reduction of the 50% of project cost allocated to betterment assessments?

b. a revision to Title 13 §13.2.2 Sewer Impact Fee Fund, to allow use of collected impact fees for this debt?

c. a revision to Title 13 §13.1.4.4 to allow a longer payment plan period? (and would that be legal?)?

d. authorizing a delay in the Title 13 §13.1.1.11 90-day mandate to connect (i.e. deferment of betterments for those with relatively new septic systems)?

e. deferment of betterments for low income elderly?

4. Should Council: a. obligate Tax Increment Finance (TIF) District 3 – Business Park Funds – to offset the property assessment total?

b. consider use of Capital Improvement Program (CIP) funds (available & future) to offset the property assessment total?

Page 9 of 10

THE NEXT STEPS

Town Code Title 13 §13.1.4.3.4 Record of Location of Sewer Line—Notification of Owner.

A. The municipal officers shall file with the clerk of the Town the location of the sewer line and sewage disposal units and appurtenances, with a profile description of the same and a statement of the amount assessed upon each lot or parcel of land so assessed and the name of the owner of the lots or parcels of land or person against whom the assessment is made.

UPON TOWN MANAGER PRESENTATION OF THE ASSESSMENT PLAN TO COUNCIL

PUBLIC HEARING TO BE SCHEDULED & HELD

APPEALS MUST BE FILED WITHIN 10 DAYSPage 10 of 10